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European Innovation Council and SMEs Executive Agency (EISMEA)

EISMEA public register of processing activities

Based on Article 31(5) of Regulation (EU) 2018/1725 EISMEA has to keep a central register of records of processing activities under its responsibility involving personal data.

The records of the register shall contain at least the following information (Article 31(1) of Regulation (EU) 2018/1725):

  • Name and contact details of the controller, the data protection officer and, where applicable, the processor and the joint controller;
  • Categories of data subjects and of personal data;
  • Categories of recipients to whom the personal data have been or will be disclosed;
  • Where possible, the envisaged time limits for erasure of the different categories of data;
  • Where applicable, transfers of personal data to a third country or an international organisation and the documentation of suitable safeguards;
  • Where possible, a general description of the technical and organisational security measures to protect those personal data.

The register of records of processing activities, provides hyperlinks to the relevant records as soon as they are finalised. Currently revisions of all records are prepared to reflect the new postal address of the Agency: “EISMEA SB 34 – 1049 – Brussels” since 15 September 2023 and a reorganisation of its services effective since 16 December 2023 (see organisation chart). In the meantime further information can be requested by any person in writing to the Data controller or EISMEA-DPOatec [dot] europa [dot] eu (the EISMEA DPO), who shall reply within 1 month from the registration of the request.

Register No.Name of the Processing activity
R-2021-01EIC Submission Platform
R-2020-17European Ombudsman requests
R-2020-16Access to Documents requests
R-2020-15Experts management in Funding and Tender portal
R-2020-14Grant management in Funding and Tender portal
R-2020-12IT Email infrastructure
R-2020-11Salaries and allowances
R-2020-10Administrative Inquiries and Disciplinary Proceedings
R-2020-09Your Europe Business webservice
R-2020-08EISMEA Staff Committee
R-2020-07Obligatory records of meeting participants in context of COVID-19 pandemic
R-2020-06COSME grant management outside Funding & tender portal
R-2020-05Ad hoc staff survey – chambre d'écoute
R-2020-04Exit survey
R-2020-03Medical services 
R-2020-02Management of Leaves
R-2020-01Cycling Financial Contribution Scheme
R-2019-27-2EISMEA external events
R-2019-26EISMEA  visitors
R-2019-25websites under EISMEA responsibility
R-2019-24EISMEA public websites
R-2019-23Public procurement 
R-2019-22Ability to work in a third language 
R-2019-21Anti-harassment policy in EISMEA
R-2019-20Confidential Counsellors in EISMEA
R-2019-19-2Business continuity management
R-2019-18Early Detection and Exclusion system (EDES)
R-2019-17SB34 video surveillance and access control
R-2019-16360° feedback for manager
R-2019-15Staff Re-classification
R-2019-14-2Annual staff appraisal
R-2019-13Staff Probation
R-2019-12Repayment of educational costs for staff
R-2019-11Financial Allocation for sick child of staff
R-2019-10Financial Allocation for disabled child of staff
R-2019-09Double allocation dependents for staff
R-2019-08Management of Flexitime
R-2019-07Transfers of personal data to authorised third parties
R-2019-06-2Management of Trainees
R-2019-05Anti-Fraud, OLAF and EPPO cases
R-2019-04-2Ex-post control
R-2019-03-2Selection and recruitment of Interimaires
R-2019-02-2Selection and recruitment procedures (statutory staff)
RP-2020-01Business Continuity Management – use of Noah