Based on Article 31(5) of Regulation (EU) 2018/1725 EISMEA has to keep a central register of records of processing activities under its responsibility involving personal data.
The records of the register shall contain at least the following information (Article 31(1) of Regulation (EU) 2018/1725):
- Name and contact details of the controller, the data protection officer and, where applicable, the processor and the joint controller;
- Categories of data subjects and of personal data;
- Categories of recipients to whom the personal data have been or will be disclosed;
- Where possible, the envisaged time limits for erasure of the different categories of data;
- Where applicable, transfers of personal data to a third country or an international organisation and the documentation of suitable safeguards;
- Where possible, a general description of the technical and organisational security measures to protect those personal data.
The register of records of processing activities, provides hyperlinks to the relevant records as soon as they are finalised. In the meantime extracts of the register can be requested by any person in writing to the DPO, who shall reply within 15 working days from the registration of the request.
Register No. | Name of the Processing activity | |||
| R-2021-01 | EIC Submission Platform | |||
European Ombudsman requests | ||||
Access to Documents requests | ||||
| R-2020-15 | Grant management in Funding and Tender portal | |||
| R-2020-14 | Experts management in Funding and Tender portal | |||
IT Email infrastructure | ||||
Salaries and allowances | ||||
R-2020-10 | Administrative Inquiries and Disciplinary Proceedings | |||
Your Europe Business webservice | ||||
EISMEA Staff Committee | ||||
Obligatory records of meeting participants in context of COVID-19 pandemic | ||||
COSME grant management outside Funding & tender portal | ||||
Ad hoc staff survey – chambre d'écoûte | ||||
Exit survey | ||||
Medical services | ||||
Management of Leaves | ||||
Cycling Financial Contribution Scheme | ||||
| R-2019-27-2 | EISMEA external events | |||
R-2019-26 | EISMEA visitors | |||
R-2019-25 | websites under EISMEA responsibility | |||
EISMEA public websites | ||||
Public procurement | ||||
Ability to work in a third language | ||||
R-2019-21 | Anti-harrassement | |||
R-2019-20 | Confidential counsellors | |||
| R-2019-19-2 | Business continuity management | |||
R-2019-18 | Early Detection and Exclusion system (EDES) | |||
R-2019-17 | COV2 video surveillance | |||
360° feedback for manager | ||||
Staff Re-classification | ||||
Annual staff appraisal | ||||
Staff Probation | ||||
Repayment of educational costs for staff | ||||
Financial Allocation for sick child of staff | ||||
Financial Allocation for disabled child of staff | ||||
Double allocation dependents for staff | ||||
Management of Flexitime | ||||
R-2019-07 | Transfer of personal data to Permanent Representations of Member States | |||
Management of Trainees | ||||
R-2019-05 | Anti-fraud | |||
Ex-post control | ||||
Selection and recruitment of Interimaires | ||||
Selection and recruitment procedures (statutory staff) | ||||
Register No. | Name of the Processing Operation, EISMEA acting as processor | |||
Business Continuity Management – use of Noah | ||||