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EISMEA public register of processing activities

Based on Article 31(5) of Regulation (EU) 2018/1725 EISMEA has to keep a central register of records of processing activities under its responsibilityinvolving personal data.

The records of the register shall contain at least the following information (Article 31(1) of Regulation (EU) 2018/1725):

  • Name and contact details of the controller, the data protection officer and, where applicable, the processor and the joint controller;
  • Categories of data subjects and of personal data;
  • Categories of recipients to whom the personal data have been or will be disclosed;
  • Where possible, the envisaged time limits for erasure of the different categories of data;
  • Where applicable, transfers of personal data to a third country or an international organisation and the documentation of suitable safeguards;
  • Where possible, a general description of the technical and organisational security measures to protect those personal data.

The register of records of processing activities, provides hyperlinks to the relevant records as soon as they are finalised. In the meantime extracts of the register can be requested by any person in writing to the DPO, who shall reply within 15 working days from the registration of the request.

Register No.

Name of the Processing activity

R-2020-17

Record for European Ombudsman requests

R-2020-16

Record for Access to Documents requests

R-2020-13

Record LIFE grant experts management outside FTP

R-2020-12

IT Email infrastructure

R-2020-11

Salaries and allowances

R-2020-10

Administrative Inquiries and Disciplinary Proceedings

R-2020-09

Your Europe Business webservice

R-2020-08

EISMEA Staff Committee

R-2020-07

Obligatory records of meeting participants in context of COVID-19 pandemic

R-2020-06

COSME grant management

R-2020-05

Ad hoc staff survey – chambre d'écoûte

R-2020-04

Exit survey

R-2020-03

Medical services 

R-2020-02

Management of Leaves

R-2020-01

Cycling Financial Contribution Scheme

R-2019-28

EISMEA Intranet & who is who

R-2019-27

EISMEA internal events

R-2019-26

EISMEA external events

R-2019-25

EISMEA visitors

R-2019-24

EISMEA websites

R-2019-23

Public procurement 

R-2019-22

Ability to work in a third language 

R-2019-21

Anti-harrassement

R-2019-20

Confidential councellors

R-2019-19

Business continuity management

R-2019-18

Early Detection and Exclusion system (EDES)

R-2019-17

COV2 video surveillance

R-2019-16

360° feedback for manager

R-2019-15

Staff Re-classification

R-2019-14

Annual staff appraisal

R-2019-13

Staff Probation

R-2019-12

Repayment of educational costs for staff

R-2019-11

Financial Allocation for sick child of staff

R-2019-10

Financial Allocation for disabled child of staff

R-2019-09

Double allocation dependents for staff

R-2019-08

Management of Flexitime

R-2019-07

Transfer of personal data to Permanent Representations of Member States 

R-2019-06

Management of Trainees

R-2019-05

Anti-fraud

R-2019-04

Ex-post control

R-2019-03

Selection and recruitement of Interimaires

R-2019-02

Selection and recruitement procedures (statutory staff)

R-2019-01

EMFF grant management (outside the Funding &Tender Portal)

DPO 9-2017

EIC SME Instrument market place

DPO 6-2017

LIFE grant and expert management

DPO 3-2017

Digital Archival Repository (A-Rep)

DPO 4-2016

Speedwell Bluebell –financial management tools

DPO 3-2015

Experts management in participant portal (H2020, COSME, EMFF)*

DPO 2-2015

Grant management in participant portal (H2020, COSME, EMFF)*

DPO 3-2014

Merlin - EEN IT platform (update of DPO 10-2013)

DPO 12-2013

Calls for proposals and grants of programmes managed by the Agency (legacy programmes)

DPO 11-2013

IT and email infrastructure

DPO 8-2013

Management of training requests and training activities

DPO 3-2013

Administrative appeals under Art 90(1) (2) Staff Regulations and Art 45 CEOS

DPO 4-2012

Staff Satisfaction Survey

DPO 1B-2012

ARES/NOMCOM - document management system

DPO 2-2011

Windflower - Financial contribution to cost of subscriptions to public transport

DPO 5-2009

Travel agency services (AMEX)

DPO 3-2009

Use of mobile phone for the staff going on mission

Register No.

Name of the Processing Operation, EISMEA acting as processor

RP-2020-01

Business Continuity Management – use of Noah